01
One list drifts into several.
Spreadsheets, forms and shared inboxes make it harder to know which record is current and who is genuinely still waiting.
← Back to AllotSpot
AllotSpot Manage · pilot
Run the waiting list, not another spreadsheet.
AllotSpot Manage is a focused waiting-list tool for parish councils, town councils, allotment associations and other organisations that manage allotments. Keep applicants, queue position, reconfirmation and plot offers in one place instead of stitching the process together across spreadsheets, forms and shared inboxes.
The problem
The queue is simple. The admin around it is not.
A waiting list can look manageable until applications arrive through different routes, people stop responding and a vacant plot triggers another round of manual checking and chasing.
02
Interest goes stale.
Without a repeatable reconfirmation process, allotment managers can spend time contacting people who no longer want a plot.
03
Every vacancy becomes a chase.
Finding the next eligible person, making an offer and recording the response becomes another manual workflow.
What Manage does today
A focused workflow from application to plot offer.
Manage brings the core waiting-list workflow into one place, from applications and queue management through to reconfirmation and plot offers.
01
Keep one ordered queue.
Store applicant details, application date, preferences, queue position and status in one central waiting list.
02
See who is active.
Manage queued, offered, accepted, declined, withdrawn and stale or removed applicants, with search, filtering and ordering.
03
Reconfirm interest.
Use applicant confirmations and periodic reconfirmation to keep the list cleaner before a plot becomes available.
04
Make and track plot offers.
Create an offer, set a deadline and record acceptance or decline instead of managing the hand-off separately.
05
Bring existing data with you.
Import an existing waiting list from CSV and export data to CSV or JSON for portability.
06
Give applicants a clearer route.
Support a public application form, confirmation emails and a private status link, with activity history and basic factual waiting-list reporting for allotment managers.
The outcome
Answer the three questions that drive the work.
Manage is designed to make the operational state of the waiting list clearer without replacing your local allocation policy.
01
Who is waiting?
See the active queue, its order and each applicant's status.
02
Who still wants a plot?
Reconfirmation helps separate genuine current demand from stale records.
03
Who should we contact next?
Use the ordered queue and offer workflow when a suitable plot becomes available.
Who it is for
Built for people who manage allotments.
The first pilot is aimed at councils, associations and other allotment managers with meaningful waiting lists and a process that currently depends on spreadsheets, forms, email or manual follow-up.
A
Parish and town councils
Keep a local waiting list organised without adopting a broad council-management system.
B
Allotment associations
Give volunteers a shared process for applications, reconfirmation and offers.
C
Other allotment managers
Use the same focused workflow where your organisation directly controls applications and the waiting list.
Stay in control
Your allocation policy stays yours.
Manage organises the waiting-list process and keeps the information together. Your organisation remains in control of eligibility, allocation policy and who is offered a plot.
Join the pilot
Ready to try AllotSpot Manage?
We are inviting a small number of allotment managers to use Manage with a real waiting list and help shape a simple onboarding process around the way they already work.
Join the pilotAlready invited? Sign in to AllotSpot Manage.